When it comes to business printing, not all machines are created equal. With so many models boasting endless features, it’s easy to feel overwhelmed. Do you need high-speed colour printing? Cloud scanning? Budget-friendly black-and-white documents?
Whether you’re a small start-up or a growing enterprise, choosing the right multifunction printer (MFP) can save time, cut costs, and boost team productivity. Here’s how to make sure you’re not just buying a machine—but investing in the right managed print services.
-
Know Your Print Volume
Start by figuring out how much you print in a typical week or month.
Low Volume (Under 1,000 pages/month): A desktop MFP might be all you need.
Medium to High Volume (1,000–10,000+ pages/month): You’ll need a workhorse with a high-duty cycle and paper capacity.
Tip: Don’t underestimate future growth—plan ahead!
-
Think Beyond Printing
Modern MFPs do more than print. Ask yourself:
- Do you scan daily?
- Need automatic duplexing?
- Want to send documents directly to the cloud or email?
If you answered yes, look for an MFP with smart features like scan-to-email, OCR, and mobile printing.
-
Consider Print Quality and Speed
For marketing teams or design-heavy industries, print resolution matters. Look for at least 1200 x 1200 dpi for crisp graphics and fine details.
If your team can’t wait around the printer, you’ll also want fast output—think 30+ pages per minute.
-
Factor in Cost-Per-Page
Don’t let a low sticker price fool you—some machines have expensive toner refills. Look at:
- Cost per page (CPP)
- Ink/toner yield
- Energy efficiency
Long-term savings often come from a higher upfront investment.
-
Prioritize Support & Scalability
Does the managed print service provider offer reliable tech support? Can the printer grow with your business? Make sure the MFP integrates with your current workflow and software stack.
Make a Smart, Future-Ready Decision
Choosing a printer shouldn’t feel like guesswork. With a little planning, the right machine can streamline your operations and even become your team’s unsung hero.
Ready to Find the Perfect Printer for Your Business?
At Innov8 Digital Solutions, we specialize in helping businesses find the right multifunction printer — whether you’re looking to lease or buy. From cost analysis to installation and training, we’re with you every step of the way.
We proudly serve businesses across Kelowna, Kamloops, Nelson, Victoria, Nanaimo, Courtenay, Calgary, Red Deer, and Edmonton.
Not sure what you need?
Take our quick quiz to find the perfect printer for your business needs — tailored recommendations, no guesswork.
👉 https://innov8.ca/copier-or-printer-quiz/