If your business handles a lot of printing, scanning, copying, or document management, you may be spending more time and money on these tasks than you realize. Disconnected devices, inconsistent supply orders, rising maintenance costs, and security gaps can add up fast — draining your budget and productivity. That’s where managed print services come in.
MPS isn’t just about outsourcing your printing. It’s about transforming your print environment into a smarter, leaner, and more secure operation. Let’s break down what managed print services really mean, how they work, and why so many businesses are adopting them.
What Exactly Are Managed Print Services (MPS)?
Managed print services are a comprehensive approach to managing your company’s printing needs through an external provider like Innov8 Digital Solutions. Rather than handling printers, copiers, toner orders, and maintenance in-house, an MPS provider takes over these responsibilities with the goal of reducing waste, lowering costs, and boosting efficiency.
Think of it as a print management makeover. From monitoring device usage and maintaining your hardware to automating supply replenishment and securing your network, MPS providers cover it all.
The Real Cost of Unmanaged Printing
Most companies don’t realize how much they spend on printing each year — and it’s often more than expected. Expenses come not only from ink and paper but also from:
- Downtime due to printer malfunctions
- Emergency service calls
- Wasted supplies from over-ordering
- Cybersecurity risks from untracked print jobs
Without centralized oversight, print environments become disorganized and costly. MPS eliminates the guesswork by offering detailed usage reports and smart recommendations that help you reduce excess and optimize usage.
How Managed Print Services Work
Here’s how a typical MPS program works:
Assessment: The provider evaluates your current print environment, usage patterns, and device efficiency.
Optimization Plan: Based on the assessment, they’ll suggest changes such as consolidating devices, replacing outdated machines, or relocating printers for better access.
Ongoing Management: Once the plan is in place, the provider handles maintenance, monitors usage, refills supplies, and even upgrades equipment as needed.
Support & Security: MPS providers ensure your data is protected through secure print release options, user authentication, and encryption protocols.
The result? Fewer breakdowns, more efficient workflows, and a predictable monthly cost.
Why Managed Print Services Are Essential for Your Business
1. Control and Reduce Printing Costs
One of the most significant benefits of MPS is the ability to get your printing expenses under control. Managed print services provide detailed reports on usage patterns and identify areas where you can cut costs.
2. Improve Productivity
No one likes downtime caused by broken printers or waiting for supplies to arrive. With MPS, service providers proactively maintain and repair your devices, ensuring smooth operations. Faster response times and fewer printer-related interruptions mean your employees stay focused on their tasks.
3. Enhanced Security
In the age of data breaches, printed documents can be a vulnerable point of entry for cyber threats or confidential leaks. Managed print services include security protocols such as user authentication, secure print release, and audit trails to ensure sensitive information stays protected.
4. Simplified IT Management
IT teams are often stretched thin, balancing multiple responsibilities. Outsourcing print management frees your IT staff from routine printer upkeep and troubleshooting, allowing them to concentrate on strategic projects that drive business growth.
5. Environmental Sustainability
MPS providers help reduce paper and toner waste by analyzing your printing habits and suggesting greener alternatives. This might include switching to energy-efficient devices or implementing default duplex printing.
Why Choose Innov8 Digital Solutions’ Managed Print Services?
Choosing the right partner for your print management needs is crucial. Innov8 Digital Solutions offers:
- Customized managed print solutions tailored to your unique business needs
- Transparent pricing with no hidden fees
- Advanced monitoring tools to maximize uptime
- Dedicated customer support and a team of over 20 experienced technicians ready to assist
- Proven results in reducing costs, boosting efficiency, and securing print environments
We extend our services to other areas, including Kelowna, Kamloops, Nelson, Victoria, Nanaimo, Courtenay, Calgary, Edmonton, and Sudbury.
Contact us today to learn more about our multiple services.